Nau mai

Please read the instructions below carefully before you complete this form.

We need the following information to offer you a place at Auckland Institute of Studies (AIS). We also need to collect information for the Ministry of Education and other government agencies for statistical and registration reasons. The form also sets out the legal conditions of your enrolment with AIS.

NOTE : Please be aware this form will take 20 minutes, and if you're under 18 years of age, your parent / guardian must be present, to sign their authority.

A. QUALIFICATION

*Required fields

1.

Name of the qualification/s in which you wish to enrol

2.

Have you studied at AIS before?*

B. PERSONAL DETAILS

1.

2.

3.

4.

Gender*

P

5.

Home Address*

6.

Mailing address for documents/communications (if different from home address)*

7.

8.

Do you have an allergy, physical disability, mental health condition, long term medical condition, or other impairment that we should be aware of to facilitate your studies at AIS? The information you supply is confidential.*

9.

Do you have any diagnosed learning disabilities?*

Please upload file.

C. EMERGENCY CONTACT DETAILS

Please provide the details of your parent/s / relative / next of kin whom we can contact in case of an emergency. If you are an international student, this must be a person whom we can contact in your home country.

1.

2.

3.

Address in Home Country

4.

5.

D. CITIZENSHIP / RESIDENCY

Please supply evidence of residence or citizenship.

1.

2.

3.

If not a NZ citizen, do you have Permanent Residency in New Zealand?

E. ETHNICITY

1.

2.

F. ACADEMIC INFORMATION

1.

Please enter your years.

Where did you study English?

Please select one.
Please enter the name of examinations.

What is your English language level?*

Please select one.

2.

3.

Have you ever previously enrolled in a Tertiary Education (after secondary / high school) Institution?*

Please select one.

4.

If you were in New Zealand on 1st October last year, what was your main activity or occupation?

5.

Do you wish to apply for cross-credits? (N/A for Graduate Diplomas)*

If YES, please complete a Cross-Credit Application Form on arrival at AIS, and include official course descriptions for each course for which credit is claimed. Cross-credit application fees apply ($50.00 per course for studies in New Zealand, $275.00 per course for studies completed overseas. There is no charge for courses included in approved articulation agreements with other providers, or for credit of NZDB courses or unit standards achieved).

G. SERVICES

1.

Accommodation

Do you wish to apply for accommodation (AIS student accommodation or homestay)?*

If YES, you must submit your Accommodation Application Form at least two weeks before your arrival date.

2.

Medical Insurance

Do you wish AIS to purchase your travel and medical insurance (Southern Cross Travel Insurance) in your behalf?*

If YES, please complete a Southern Cross or Uni-Care insurance application form (download at www.ais.ac.nz/insurance)

Note: Travel/Medical Insurance is compulsory for international students – see www.ais.ac.nz/insurance for a list of alternative approved providers.

3.

Airport Transfer/Pick up.

Do you want an AIS representative to meet you at Auckland Airport when you arrive? (Fees apply)*

If YES, you must notify AIS two weeks before your arrival date.

4.

Marketing

How did you hear about AIS?*

5.

Declaration of Agent.*

Are you using the services of an Agent for your enrolment application?

H. DOCUMENTATION

1.

“CERTIFIED COPY” means a photocopy of your original document, signed as being a true and accurate copy by a Justice of the Peace (JP), Solicitor, Notary Public, or Approved Representative of AIS.

Please upload file.

NOTE: Accepted formats jpg, pdf, png, jpeg

I. PAYMENT DETAILS

1.

Please send fees as follows

  • a) By NZ Dollars Telegraphic Transfer (T/T) to: Jolly Duncan & Wells Trustees Ltd, AIS Student Trust.
    Account No: 12-3237-0004134-01
    Address: ASB Bank Ltd, East Tamaki Business Banking, 588 Chapel Road, East Tamaki, Auckland
    International Swift Code: ASBBNZ2A
  • b) By Bank Draft payable to “Jolly Duncan & Wells Trustees Ltd, AIS Student Trust”, Forwarded to AIS, PO Box 2995, Auckland 1140, New Zealand. Attention: Academic Registrar

Note: Payments may be made by EFTPOS, student loan, bank draft, direct credit, telegraphic transfer online (https://www.ais.ac.nz/ payment-form) or selected credit cards (VISA, Mastercard). All bank charges must be paid by the applicant. Payments by credit card may be made on request to the AIS cashier. Email: ais-accounts@ais.ac.nz or Phone: 09 815 1717 Ext 812

J. STUDENTS DISCLOSURE INFORMATION

ENROLMENT, PAYMENT, WITHDRAWAL AND REFUND POLICY, AND COMPLAINTS PROCEDURES

  • a) Application Procedure
    • (i) You must complete all sections of the AIS Enrolment Application Form, attach all relevant certified information, and when completed forward to Sales and Marketing at AIS. Applications are assessed and upon acceptance an Invoice and Offer of Place will be provided.
    • (ii) International Students Only. Please contact the nearest Immigration New Zealand office for information on applying for a visa to study in New Zealand. Upon receipt of our Offer of Place, you may undergo “Pre-Visa Assessment” by applying for a visa, and you should receive Approval In Principle prior to paying tuition fees. Alternatively, transfer full payment to the AIS Student Trust account. All fees are converted to New Zealand Dollars at the time of receipt. After your payment is processed, you will be sent a Receipt for fees paid and a Confirmation of Enrolment document including an accommodation guarantee if required. You must send the Receipt and Confirmation of Enrolment document when applying for the Student Visa to be issued. If you require Airport Pick-up and/or accommodation, you must inform AIS at least two weeks before your arrival in New Zealand.
    • (iii) Domestic Students Only. Transfer payment of fees to the AIS Student Trust account prior to the commencement of your programme. If you are funding your course through a Student Loan, you should finalise your Student Loan application with StudyLink and arrange for any balance of fees to be paid to AIS prior to commencement of studies. Successful applicants will be sent an Invoice and a Receipt will be issued when payment is made.
    • (iv) Bring Your Own Device (BYOD). AIS uses e-books and other electronic methodologies to deliver quality education in a BYOD (Bring Your Own Device) environment. Your own device should meet the following minimum standards: Laptops/Tablets/e-readers - an iOS, Android or MS Windows 10 operating system in English, 8GB (or preferably 16GB) of memory, and Wi-Fi capability.
  • b) Fees Protection
    • (i) Trust Account. All student fees are deposited directly into an independent Chartered Accountant’s Trust Account and are released to AIS in the following manner:
    • uition fees - the lesser of 20% or $3,000 is released to AIS after the statutory withdrawal period after commencement of the programme, and the remaining amount periodically in arrears on a pro rata basis in relation to the tuition delivered.
    • Accommodation or living costs - periodically in arrears on a pro rata basis. If necessary, the Trustee can be contacted at: Jolly Duncan & Wells Ltd, 127 Main Highway, Ellerslie, Auckland (PO Box 11053, Ellerslie, Auckland 1542) Tel: (64-9) 579 7096 Fax: (64-9) 525 1169 Attention:
    • (ii) Murray Wells Email: murraywells@jdw.co.nz
  • c) Arrival at AIS
    • On arrival at AIS, please bring evidence of your identity, citizenship or visa status. For international students, a copy of your Medical Insurance Certificate must also be supplied to AIS.
  • d) Payment
    • (i) Students who are not up to date with payments of fees will not be entitled to continue the qualification or to graduate from it.
    • (ii) If payment is overdue, AIS will charge penalty interest on any overdue amount at the rate of 2.5% per month from the overdue date until payment in full is received by AIS.
    • (iii) The student will upon demand pay all AIS expenses and legal costs (on a solicitor/agent/representative/client basis) in the collection of all overdue fees, plus debt collection agency
  • e) Withdrawal and Refund Procedures
    • (i) (a) International students: For programmes over three months, all payments exceeding up to 25% of the fees paid will be refunded if the student withdraws within the first ten working days after the first day the student is required to be at AIS to commence the programme of studies enrolled in. After this, fees paid are non-refundable. Students withdrawing within one month prior to the start of the programme will be entitled to a refund less a deduction of 17.5%. International students withdrawing earlier than one month prior to the start of the programme will be entitled to a refund less a deduction of NZ$500 or 10% of the fees paid, whichever is the lesser
    • (b) Domestic students: For programmes over three months, all payments exceeding NZ$500 or 10% of the fees paid, whichever is the lesser, will be refunded if the student withdraws prior to or within the first seven days after the first day the student is required to be at AIS to commence the programme of studies enrolled in. After this, fees paid are non-refundable.
    • (ii) For programmes of five weeks or more but less than three months, 75% of the fees paid will be refunded if the student withdraws prior to or within the first five days of the programme commencement. After this, fees paid are non-refundable.
    • (iii) For programmes under five weeks, 50% of the fees paid will be refunded if the student withdraws prior to or within the first two days of the programme commencement. After this, fees paid are nonrefundable.
    • (iv) Any applications for withdrawal with refund must be made on a Tuition Fees Refund Request form, and must state reasons in full. Written confirmation from the student’s parents, guardian or agent is required if the enrolment was made through them, and refunds will be transferred to the original source. If the student is transferring to another institution, a copy of the new student visa must be provided.
    • (v) Advance notice must be given for cancellation of accommodation arrangements (one week for homestay and two weeks for dormitory).
    • (vi) Full refunds will be given in the case of cancellation by AIS of a course/qualification before or during the course/qualification, or if the student visa is declined by Immigration New Zealand.
    • (vii) Withdrawals from courses within the programme received after the fifth week of the semester will incur course results of ‘E’ (Failure to complete).
    • (viii) Applications to change education provider require approval from Immigration New Zealand, and students must study in accordance with their Student Visa while awaiting a decision from Immigration New Zealand.
    • (ix) Refund requests outside the above criteria should be submitted in writing to the Academic Registrar for special consideration.
    • (x) Fees are not adjusted if an international student’s immigration status changes to Permanent Resident during the enrolment period paid for.
    • (xi) Fees are non-refundable if a student is expelled or suspended by AIS, or if enrolment is terminated due to unsatisfactory progress.
  • f) Student Grievances.
    • In the first instance, issues should be discussed with a student support staff, a teacher, another staff member, or a student representative. Failing satisfactory resolution, students may make an appointment with, or write to, the head of programme, Marketing Director or the President. If necessary, complaints may be submitted in writing to the following external authorities: New Zealand Qualifications Authority, English New Zealand, Quality Commission, or iStudent Complaints. Full contact details are contained in the AIS Student Handbook.
  • g) Disciplinary Measures.
    • Students who violate the Student Code of Conduct, rules and regulations of AIS will be subject to a range of disciplinary actions and penalties, in accordance with Policy and Procedures 3.1.26 Student Conduct and Discipline. Penalties range from a verbal or written warning for minor misdemeanours, to referral to the Student Disciplinary Committee (SDC) for major violations, or to public law enforcement agencies if required. Disciplinary measures available to the SDC include minor and major demerit points, removal of marks and direction to repeat courses for plagiarism or cheating in assessments, escalating to suspension or expulsion for the most serious matters. In accordance with the principles of natural justice, students have the right to appeal to the Review and Appeals Committee.
  • h) Termination.
    • The SDC has the right to suspend or expel a student for an accumulation of three major demerit points, or for serious offences such as assault, theft, possession of drugs, illegal access to computer systems, or other actions that lead to police intervention. In addition, the Academic Board has the authority to terminate enrolment based on unsatisfactory academic progress.
  • i) AIS reserves the right to decline an application from any applicant without explanation.

Note:

  • a) Withdrawal and refund procedures are in accordance with the Education Act 1989 and its subsequent amendments.
  • b) Your name, date of birth and residency as entered on this form will be included in the National Student Index, and may be used in an authorised information matching programme with the New Zealand Birth Register.

K. DECLARATION BY APPLICANT (PROSPECTIVE STUDENT)

  • a) I declare that the information supplied on and with this enrolment form is true and complete. I also understand that AIS may suspend or terminate my enrolment if any falsified documents are discovered during the application or enrolment process or during my study.
  • b) I have read and accept the Enrolment, Payment, Withdrawal and Refund Policy above.
  • c) In signing this enrolment form I undertake to pay all fees as they become due, including any late fees and debt collection charges
  • d) In signing this enrolment form I undertake to comply with the published rules and policies of AIS, including attendance, academic integrity and progress, conduct, and use of information systems.
  • e) I undertake to provide up-to-date address and contact details at all times, and up-to-date copies of my visa and Medical Insurance Certificate and any renewal.
  • f) Privacy Act 2020. I authorise any person or company to provide to AIS such information as required in response to credit and enrolment enquiries. I further authorise AIS to furnish to any governmental organisation or agency and to any other third party, including my parents/guardian if I am under 18, details of my enrolment application and subsequent dealings. Such information includes attendance and academic records that I may have as a result of my application being actioned and accepted by AIS. I give this authorisation on the understanding that the institute will observe the general conditions governing the release of information, as set out in the Privacy Act 2020, and that I may see any information held about me and amend any errors in that information by contacting the Academic Registrar.
  • g) I authorise AIS to discuss my student visa application for AIS with Immigration New Zealand; to obtain information regarding the processing of the visa application and the decision on the application.
  • h) I acknowledge that if I am an international student I must have approved travel and medical insurance cover while I am studying in New Zealand and until the student visa expiry date.
  • i) Statutory Information Statement for Students Required under Section 234B of the Education Act 1989. Auckland Institute of Studies Ltd (trading as AIS ) is required to provide prospective students with a written statement covering the information listed below before accepting their enrolment.
    • i) The total costs and other financial commitments associated with the programme or training scheme for which the student seeks enrolment: Refer to the current Fees Schedule which can be downl oaded at www.ais.ac.nz/student-fees. For fees for additional services, refer to the Supplementary Fees List which can be downloaded at www.ais.ac.nz/student-fees.
    • ii) The cost of fees charged for student services provided by the establishment: Refer to the information on Student Services Fee at www.ais.ac.nz/student-fees.
    • iii) Any material conflicts of interest of any of the governing members of the establishment: There are no governing members of AIS that have material conflicts of interest.
    • iv) Any interests that any governing member of the establishment has in organisations in the education or immigration sector that provide goods or services to tertiary students: The Directors of AIS (John Wood, Richard Smith, Allen Hsieh, William Ou, Kevin Chen, Jennifer Chen and Wendy Ku) are shareholders of AIS Properties Ltd which owns the campus properties from which the institute operates.
    • v) For programmes extending across more than one year, the institute reserves the right to review its fees annually and students are advised to make allowance for modest annual increases (in line with general cost increases). AIS also reserves the right to adjust fees as required in response to changes by external suppliers. Students are liable for any exchange rate differential between the time of payment and receipt if payment is not made in NZD.

As a prospective student of AIS, I confirm that I have received a copy of this Statutory Information Statement and that I have received the information referred to in (i) i) and ii) above.

PLEASE SIGN AND DATE BELOW

Signature and name of applicant (prospective student)

If not signed by the applicant, please sign and give name, and relationship to applicant

Signature of parent or guardian of applicant

If applicant is under 18 years old. Please fill out and attach an Under 18s Consent/Indemnity Form (available at www.ais.ac.nz/apply-now).

L. ACKNOWLEDGMENT OF AIS TRUST ACCOUNT

EXPLANATORY NOTE TO STUDENT ACKNOWLEDGEMENT

  • 1. The purpose of the Student Acknowledgement form below is to make sure that:
    • a) You understand what happens to any refunds (if there are any) of your student fees if your course closes; and
    • b) You provide the necessary information about yourself and your student fees.
  • 2. By signing the Student Acknowledgement form below, you are agreeing that:
    • a) You understand that if your course closes (a Course Closure Event), it will be the trustee’s duty to make sure the correct amounts of any refunds (if there are any) are distributed in accordance with the law and the New Zealand Qualifications Authority (NZQA) Policy. As such, your refunds may need to be paid to another PTE if you enrol in another course (the Alternative Provider), your student loan provider such as StudyLink (the Loan Provider), yourself, or anyone else who should be paid your refund (such as any person who may have paid your fees for you) (the Third Party).
    • b) You understand that your personal information about yourself will be given to your PTE, the NZQA and your trustee
  • 3. Please read the Student Acknowledgement carefully before signing.

STUDENT ACKNOWLEDGEMENT

  • 1. I am enrolling as a student of AIS and wish to pay my Student Fees to Jolly Duncan & Wells Trustees Ltd as trustee to be held in the Trustee’s Trust Account, as an individual trust for the protection of my Student Fees paid to AIS.
  • 2. I will pay my Student Fees to Jolly Duncan & Wells Trustees Ltd and authorise the Trustee to apply the Student Fees (and any interest) in accordance with the provisions and terms of the Deed and in the matter set out in the periodic payment schedule produced by AIS from time to time.
  • 3. I understand that after I sign this document I cannot withdraw this authorisation to the Trustee. I acknowledge and agree that:
    • a) If a Course Closure Event occurs and I transfer to an Alternative Provider with the approval of the NZQA, an amount agreed by me, up to the amount of Student Fees held on trust attributable to me, will be transferred from the Trust Fund to that Alternative Provider;
    • b) In the event that I withdraw from the course or a Course Closure Event occurs and I owe money to a Loan Provider in respect of that course, the Trustee is authorised to repay the amount of Student Fees held on trust attributable to me, less any amount transferred to an Alternative Provider, directly to that Loan Provider to the extent required to settle the amount due to the Loan Provider;
    • c) Subject to 3 b) above, in the event that I withdraw from the Course the Trustee will refund such Student Fees to me in accordance with the provisions of the Education and Training Act 2020 and the AIS refund policy;
    • d) In the event that I withdraw from the course or a Course Closure Event occurs and the Trustee refunds any amount directly to me, the Trustee will refund the amount attributable to me by way of direct credit to my bank account or cheque posted to my last known postal address notified to that Trustee;
    • e) If another party is entitled to receive any the amount attributable to me, I will provide the Trustee with the contact details of that party (as required by paragraph 5 below) to which the refund should be sent;
    • f) Personal information about me and information about my Student Fees may be supplied by AIS to NZQA, the Auditor and the Trustee and by the Trustee or Auditor to NZQA;
    • g) After the payments contemplated in (a) (b) (c) and (d) above have been made, the trusts on which the Trustee was holding the Trust Fund will have been discharged;
    • h) Any interest earned on the Trust Account prior to payment under (a) (b) (c) or (d) above will vest in and be payable to AIS for its own benefit, and I will have no claim to such interest;
    • i) I am / am not 18 years of age or older (delete which ever is not applicable. If Student is under 18, Parent/Guardian also to sign).
  • 4. Capitalised terms used in this agreement shall have the meaning as defined in the Student Fee Protection Standard Trust Deed between AIS and the Trustee, a copy of which is available from AIS or the Trustee (the “Deed”).

5.

Details of any third party entitled to receive any refund on account of Student Fees:

Address

Please Enter Unit/Apt/House Number.
Please Enter Street.
Please Enter Suburb.
Please Enter Region.
Please Enter Country.
Please Enter Postcode.

6.

Trustee Account Details:

Jolly Duncan & Wells Trustees Ltd, AIS Student Trust

Bank: ASB Bank Ltd, East Tamaki Business Banking, 588 Chapel Road, East Tamaki, Auckland

Bank Account No: Account No: 12-3237-0004134-01

Swift Code: ASBBNZ2A

Important: The Trustee will not protect your Student Fees unless they are paid to the account referred to above. Please advise your bank to note that the payment is made on your behalf.

Execution


PLEASE SIGN AND DATE BELOW

SIGNED by the applicant/prospective student

SIGNED by the applicant/prospective student’s Parent or Guardian (if the Student is under 18).

Address

Please Enter Unit/Apt/House Number.
Please Enter Street.
Please Enter Suburb.
Please Enter Region.
Please Enter Country.
Please Enter Postcode.